Primary Purpose:

Coordinate collection and reporting of the District’s student Public Education Information Management System (PEIMS)/Texas Student Data System (TSDS) submissions.

Minimum Qualifications:

Education/Certification:              

Bachelor’s Degree and 3 years of experience with PEIMS data management or 5 years with PEIMS data management.

Experience/Knowledge/Skills:

• Extensive knowledge of PEIMS Data Standards and collection methods
• Knowledge of the Texas Education Data Standards (TEDS)
• Extensive knowledge of the Student Attendance Accounting Handbook
• Knowledge of student information software and user support
• Strong skills in the areas of data integrity and information management
• Ability to maintain accurate and auditable records
• Ability to interpret policy, procedures, and data
• Ability to develop and deliver training to large and small groups
• Strong communication, public relations, and interpersonal skills
• Creative and collaborative problem solving skills
• Highly organized and self-motivated
• Ability to complete tasks in a timely manner

Major Responsibilities and Duties:

(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required)

Professionalism

The Educators' Code of Ethics is set forth in Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community

• Rule §247.1 Purpose and Scope; Definitions
• Rule §247.2 Code of Ethics and Standard Practices for Texas Educators

Instructional PEIMS Management

The director promotes improvement of PEIMS through activities such as the following:

• Manages the District’s PEIMS / TSDS submissions related to student records maintenance for attendance, class scheduling, grade reporting, transcripts, demographic data, and other data linked to automated student records.
• Assists campuses, and special program directors in managing automated student records to ensure compliance with established plans, policies, and procedures as related to PEIMS/TSDS.
• Plans, executes and manages a continuing training and information dissemination program to enable administrators, special program directors, clerks, and teachers to effectively carry out District procedures respective to student records and PEIMS/TSDS reporting.
• Sets timelines and schedules to ensure data is reported in accordance with State deadlines
• Implements policies established by state law, State Board of Education rule, and local board policy in areas of information technology and management, related to PEIMS/TSDS
• Compiles, maintains, and files all reports, records, and other documents required for PEIMS submissions and/or audits.
• Runs, edits, reports and provides verification checks on data to ensure accuracy of information.
• Distributes edits and reports to appropriate staff for analysis, verification, and correction.
• Assists campuses and special program directors with data updates, compliant with PEIMS /TSDS submissions.
• Works with the PEIMS staff to develop ad hoc reports to assist with data validations for PEIMS /
• TSDS submissions
• Coordinates assignment of PEIMS State Service ID's with Technology Services for all state approved courses, as described in PEIMS Data Standards /TEDS.
• Responsible for data quality in compliance with PEIMS/TSDS/Student Attendance Accounting Handbook (SAAH).
• Responsible for Personal Identification Database (PID) reporting: PID error percentage standards as described in the PEIMS Data Standards / TEDS.
• Responsible for Person Enrollment Tracking (PET) reporting (PID enrollment tracking) as required by TEA PEIMS / TSDS.
• Extensive knowledge of the Student Information System, as it relates to PEIMS / TSDS.
• Develops and maintains a strong sense of customer service; communicates with various stakeholders, including campus personnel, District and state administrators, other Districts’ PEIMS / TSDS personnel, and software vendors
• Responsible for developing training materials; trains and monitors District personnel in areas related to PEIMS / TSDS compliance.
• Supports the campus PEIMS Clerks in day to day tasks.

Professional Growth and Development

The administrator promotes professional growth through activities such as the following:

• Attend professional growth activities to keep abreast of innovations in information management, technology services, and State of Texas student and business data requirements.
• Attend professional development opportunities related to designated subject area

Qualities of Effective Team Members

The administrator exhibits effective team management through activities such as the following:

• Continually maintain and demonstrate an attitude consistent of the concept and goal of achieving outstanding customer service levels and customer satisfaction while driving towards Del Valle ISD initiatives
• Daily attendance and punctuality at work are essential functions of the job
• Implement the policies established by federal and state law, State Board of Education rule, and local board policy in the area of information management and technology
• Correct unsafe conditions in work area that could cause an accident and inform supervisor of any conditions that are not correctable immediately
• Shall comply with District policies, as well as state and federal laws and regulations
• Shall comply with the standards of conduct set out in Board Policy DH (Legal) and (Local) and with any other policies, regulations, and guidelines that impose duties, requirements, or standards

Supervisory Responsibilities:

• Supervises PEIMS and Data Services staff

Equipment:

• Computer, scanner, printers, video equipment, sound systems, projection system, digital equipment, handheld devices, wireless hubs, calculator, telephone, copier, fax machine, answering machine, and shredder

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

• Works irregular and extended work hours to include holidays and weekends
• May report to various campuses within the district for a full work day
• Works with frequent interruptions and maintain emotional control under stress
• Continual standing, walking, lifting, carrying, stooping, bending, and kneeling
• Limited exposure to hot and cold temperatures
• Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination vibration. Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.), work outside, work around moving objects or vehicles, work on uneven surfaces
• Frequent district wide travel and occasional statewide travel

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.