Primary Purpose:
Organize and manage the routine work activities of the finance office and provide clerical services to the Chief Financial Officer, Director of Finance and other staff members.

Minimum Qualifications:
Education/Certification
High school diploma or GED (Recognized by the Texas Education Agency or Regional Accrediting Agency)
Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50) paid
by employee.

Experience/Knowledge/Skills:
Proficient skills in keyboarding, word processing, and file maintenance
Effective communication (verbal and written) and interpersonal skills
Ability to use personal computer and software to develop spreadsheets and databases

Experience:
Secretarial experience or experience in a public education environment

Major Responsibilities and Duties:
(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)
Professionalism

The Educators' Code of Ethics is set forth in Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community.
• Rule §247.1 Purpose and Scope; Definitions
• Rule §247.2 Code of Ethics and Standard Practices for Texas Educators

Organization Management
The specialist manages administrative, fiscal, and facilities functions responsibly through the following:
• Act as the Chief Financial Officer’s administrative assistant.
• File paperwork for accounts payable, payroll, benefits.
• Reconcile district fundraisers.
• Maintain fixed asset records.
• Maintain and update various excel spreadsheets as requested.
• Other duties as assigned

Communication and Community Relations
The specialist promotes a positive tone for the Business Office through activities such as the following:
• Prepare correspondence using personal computer and e-mail.
• Receive incoming calls, take reliable messages, and route to appropriate staff.

Qualities of an Effective Specialist
The specialist exhibits qualities such as the following:
• Maintain confidentiality of information.
• Correct unsafe conditions in work area and report any conditions that are not correctable to supervisor immediately.
• Shall comply with District policies, as well as state and federal laws and regulations.
• Shall comply with the standards of conduct set out in Board Policy DH (Legal) and (Local) and with any other policies, regulations, and guidelines that impose duties, requirements, or standards.
• Perform other duties as assigned by the administration.

Supervisory Responsibilities
None

Equipment:
Personal computer, printer, calculator, copier, shredder, scanner, fax machine, telephone, and other equipment applicable to the position.

Working Conditions:
Mental Demands/Physical Demands/Environmental Factors
• Work with frequent interruptions and maintain emotional control under stress.
• Repetitive hand motions.
• May require prolonged sitting at computer or standing at copier.
• Occasional prolonged and irregular hours to complete a project.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.