Primary Purpose:

Work under general supervision to facilitate the hiring process of applicants recommended for employment with the district. Ensure district compliance with state certification and licensing requirements.  Monitor certification status of applicants and employees. Communicate frequently with applicants, employees, administrators, and outside agencies.

Minimum Qualifications:

Education/Certification:

Three (3) years Human Resources or related public school experience or Bachelor’s degree

Candidate must have satisfactory outcome of fingerprinting background check.  Non-refundable fee (approximately $50.00) paid by the employee.

Required Experience:

• Successful experience in a work environment

Knowledge/Skills:

Ability to implement State Board for Educator Certification (SBEC) rules and procedures

Skilled in data entry, word processing, spreadsheets, and file maintenance

Ability to quickly learn multiple employment management systems and function efficiently

Extensive knowledge of computer software and data management systems

Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines

Effective oral and written communication skills, excellent interpersonal skills

Ability to handle sensitive and confidential situations/documentation and maintain a high level of confidentiality

Major Responsibilities and Duties:

(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required)

Professionalism

The Educators' Code of Ethics is set forth in Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community. 

• Rule §247.1 Purpose and Scope; Definitions
• Rule §247.2 Code of Ethics and Standard Practices for Texas Educators 

Data Management

The specialist assists with fostering analytical and collaborative environment activities such as the following:

• Prepare statistical reports such as hiring and employment reports, substitute reports, absence management reports, etc.
• Enter and accurately maintain data in multiple employment management systems.  
• Compile reports and data as needed by campuses, departments, and administrators.
• Compile, maintain, and file all physical and computerized reports, records, and other documents.
• Maintain data integrity and internal control via multiple employment management systems. 

Organization Management

The specialist manages administrative, fiscal, and facilities functions responsibly through activities such as the following: 

• Prepare, record, and electronically distribute forms, contracts, letters or reasonable assurance, and other e-documentation for personnel purposes.
• Audit and maintain personnel files including, but not limited to name changes, address changes, service record requests, etc.
• Compose correspondence concerning personnel records.
• Conduct computerized DPS criminal background checks in accordance with federal, state, and school board policy.
• Contact prospective and current applicants regarding the hiring process for substitutes, tutors, afterschool instructors, summer school employees, designated professional employees, and other new hires.
• Facilitate the employment process from recommendation to conclusion of employment.
• Schedule and organize all substitute orientations and substitute onboarding processes.
• Assist with new employee orientations and onboarding processes.  
• Monitor all substitute assignments and serve as the direct contact for substitute assistance.
• Verify certifications and degrees with the Texas State Board of Educator Certification (SBEC), universities, colleges, and education agencies in other states.
• Maintain a record of certification and licensing information for certified licensed professionals, substitutes, tutors, and afterschool instructors.
• Track certification, testing, and permit status and follow-up with employees to ensure completion of certification requirements within established timelines. Process SBEC permit applications and monitor permit status.
• Serve as resource person to administrators and employees on inquiries related to substitutes, tutors, and afterschool instructors.
• Maintain compliance with federal and state regulations concerning employment.
• Report initial employment, transfer, resignations, retirees, terminations and their salary, and any other salary changes to other departments via employment management system exports and payroll imports. 

Communication and Community Relations

The specialist promotes a positive tone for school or community relations through activities such as the following: 

• Provide phone coverage for main line Human Resources calls and walk-in assistance.  
• Greet visitors and employees with professionalism and courtesy.
• Use effective communication skills, both oral and written.
• Interpret district and department policies, and procedures in formulating responses for the general public.
• Compose responses regarding administrative matters and department procedures based on knowledge of department supervisor views.
• Promote a positive work climate and positive image for the Department of Human Resources. 

Professional Growth and Development

The specialist provides leadership in professional growth and development through activities such as the following: 

• Participate actively in professional associations.
• Assist in organizational cross training and professional development efforts.
• Keep informed of and comply with state and district policies and regulations concerning primary job function through training and certification courses.
• Assist in organizational training and development efforts.
• Provide support to campuses and department staff responsible for entering and processing substitute related data as needed. 

Qualities of an Effective Human Resources Specialist

The specialist exhibits qualities such as the following: 

• Demonstrate a high level of personal integrity and collaborative leadership.
• Understand how the mission and policies of the department supports the policies of the district.
• Maintain a professional demeanor and appearance.
• Conduct himself or herself in an ethical and professional manner.
• Daily attendance and punctuality at work are essential functions of the job.
• Adhere to multiple project deadlines and processing of time sensitive materials.
• Seek and use evaluative information for improvement of performance.
• Shall comply with the standards of conduct set out in Board Policy DH (Legal) and (Local) and with any other policies, regulations, and guidelines that impose duties, requirements, or standards.
• Maintain confidentiality of information. 

Supervisory Responsibilities:

• None 

Equipment:

Computer, printer, scanner, calculator, copier, shredder, fax machine, telephone and other equipment applicable to the position.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors 

• Work with frequent interruptions and maintain emotional control under stress.
• Occasional prolonged and irregular hours to complete projects.
• Occasional lifting, carrying, pushing, pulling, standing, stooping, and bending.
• Repetitive hand motions, prolonged sitting, and prolonged use of computer.
• Occasional district wide and statewide travel.
• Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination vibration. Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.), work outside, work around moving objects or vehicles, work on uneven surfaces.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.