Primary Purpose:

Under direct supervision provide reception and clerical assistance for the effective operation of the Department of Curriculum and Instruction.

Minimum Qualifications:

Education/Certification               

High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency)

Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee.

Knowledge/Skills:

Computer proficient in Microsoft Office

Proficient typing, word processing, and file maintenance skills

Ability to follow verbal and written instructions

Effective organizational, communication, and interpersonal skills

Ability to use personal computer word processing software to develop spreadsheets and databases

Experience:

Clerical experience

Major Responsibilities and Duties:

(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)

Professionalism

The Educators' Code of Ethics is set forth in Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community.

• Rule §247.1 Purpose and Scope; Definitions
• Rule §247.2 Code of Ethics and Standard Practices for Texas Educators

Organization Management

The office assistant manages administrative, fiscal, and facilities functions responsibly through activities such as the following:

• Maintain central office copy room and provide copying services to the district.
• Maintain central office supply room in an organized and efficient manner.
• Receive, copy, collate, package, and arrange distribution and tracking of designated materials for the schools, the Department of Curriculum & Instruction, and other administrative departments. Including, but not limited to benchmarks, tests, large-scale copy jobs, and booklet binding of materials. 
• Maintain inventory, receive deliveries, dispense stock and prepare requisition data for the central office supply room.
• Receive, sort, and distribute mail, messages, documents and other deliveries.
• Provide coverage for the Department of Curriculum & Instruction - receive and direct incoming calls, take reliable messages, route messages to appropriate staff, and provide walk-in assistance.
• Provide support and serve as a stand-in receptionist to other central administration departments as needed.
• Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
• File, organize, and compile office documents as requested.
• Maintain computerized files using personal computer, including reports, employee rosters, and mailing lists.
• Assist in scheduling of meetings and provide clerical assistance.
• Maintain data/databases related to fieldtrips, fundraisers, conference forms and other information as assigned.
• Serve as a Curriculum & Instruction webmaster and provide timely updates to the department webpages.
• Assist other Curriculum & Instruction paraprofessional staff as needed.
• Perform other duties as assigned by Curriculum & Instruction supervisors.

Organization Climate

The office assistant fosters positive school morale through activities such as the following:

• Assess and planning improvement of the school, District, or community environment.
• Reinforce excellence.
• Promote a positive and caring climate.
• Use effective communication skills.

Professional Growth and Development

The specialist provides leadership in professional growth and development through activities such as the following:

• Participate in all meetings, special events, and professional development opportunities to improve job-related skills.

Qualities of an Effective Office Assistant

The office assistant exhibits qualities such as the following:

• Daily attendance and punctuality at work are essential functions of the job.
• Ability to demonstrate the following core values: integrity, high expectations, commitment, respect, dedication to teamwork and passion for a student-centered environment.
• Correct unsafe conditions in work area and report any conditions that are not correctable to supervisor immediately.
• Comply with District and campus policies and procedures, as well as state and federal laws and regulations.
• Comply with the standards of conduct set out in Board Policy DH (Legal) and (Local) and with any other policies, regulations, and guidelines that impose duties, requirements, or standards.
• Maintain confidentiality of information.

Supervisory Responsibilities

• None

Equipment

Computer, printer, multi-function high capacity copiers, telephone, scanner, fax machine, calculator, shredder, and other equipment applicable to the position.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors

• May work prolonged or irregular hours and extended work hours to include holidays and weekends.
• Work with frequent interruptions and maintain emotional control under stress.
• Repetitive hand motions; frequent keyboarding and use of mouse.
• May require prolonged use of computer, prolonged sitting, bending, pushing/pulling, twisting, standing, stooping, and bending.
• Frequent lifting and carrying.