Primary Purpose:
Ensure the efficient operation of the Special Education Department’s purchasing and inventory programs, provide clerical services for the department.
Minimum Qualifications:
Education/Certification
High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency)
Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by
the employee.
Required Experience:
Three (3) years’, of work related experience and general knowledge of routine office procedures to include customer service,
telephone etiquette,efficient and effective filing and bookkeeping procedures.
Knowledge/Skills:
Ability to communicate effectively with diverse groups of individuals in a professional manner
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do Word processing to include Microsoft Office
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks, often changing assignment on short notice
Effective organizational, communication, and interpersonal skills
Demonstrated proficiency in general office management and procedures
Possess excellent interpersonal and communication skills, and high level of integrity regarding student records, employment records
and campus issue
Must be self-motivated, possess the ability to work under pressure, able to handle multiple tasks and work collaboratively
Major Responsibilities and Duties:
(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)
Professionalism
The Educators' Code of Ethics is set forth in Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community.
- Rule §247.1 Purpose and Scope; Definitions
- Rule §247.2 Code of Ethics and Standard Practices for Texas Educators
Organization Management
The Special Education Specialist manages administrative, fiscal, and facilities functions responsibly through activities such as the following:
- Prepares and processes purchase orders, maintains accurate records of expenditures and receives, stores, and issues supplies and equipment.
- Maintains inventory of fixed assets, equipment, and supplies.
- Maintains inventory of equipment and supplies; order supplies and materials as needed.
· Prepares instructional materials as requested.
- Compiles, maintains, and files all reports, records, and other documents as required.
- Maintains student records according to established procedures.
- Maintains documentation related to federal programs and provide all paperwork to the necessary district departments.
- Maintains general office files; save/store required documents per policy and administrative procedures.
- Prepares documents and other materials to be distributed.
- 504: Data entry of student information into PIEMS and eSped, assuring all data entered is accurate and correct.
- 504: Verify campus 504 data on 6 weeks report and submit to 504 Coordinator
- Enters department professional development and meetings into Eduphoria and updates and maintains original sign in sheets
- Takes outgoing department mail to district mail room for distribution.
- Picks up department mail from mail room, sorts and delivers mail to department personnel.
Communication and Community Relations
The Special Education Specialist promotes a positive tone for school or community relations through activities such as the following:
- Receives incoming calls, answer questions, take messages and route to appropriate staff.
- Greets visitors with professionalism and courtesy.
- Assists staff students, teachers, and parents as needed.
Organization Improvement
The secretary promotes efforts to improve the school or organization through activities such as the following:
- Monitors workflow of the campus and office staff.
- Assists students, teachers and parents as needed.
- Maintains and assists with operation of office machines as needed.
- Prepares materials for school distribution.
Qualities of an Effective Special Education Specialist
The secretary exhibits qualities such as the following:
- Daily attendance and punctuality at work are essential functions of the job.
- Participates in staff development programs that improve job related skills.
- Keeps informed of and comply with state, district, and school regulations, including daily attendance, punctuality
and confidentiality.
- Uses effective communication skills with students, parents and district personnel.
- Maintains confidentiality.
Supervisory Responsibilities
Equipment:
- Office equipment and tools: calculator, computer, scanner, printer, copier, fax, multiline telephone, and other equipment applicable to position.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors
- Frequent exposure to: exposure to hot and cold temperatures (work inside and outside), humidity extremes, noise, low or intense illumination, vibration, biological hazards, working on uneven surfaces, working alone, working prolonged or irregular hours.
- Works irregular and extended work hours when approved by the director.
- Works with frequent interruptions/deadlines and maintain emotional control under stress.
- Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
- Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
- Biological exposure to bacteria and communicable diseases.
- Occasional light lifting and carrying (less than 15 pounds).
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
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