Primary Purpose:

Responsible for on-site leadership of accounts payable activities of the district. Monitor compliance with applicable state laws and regulations.

Qualifications:

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Knowledge of accounting principles
• Ability to work with numbers in an accurate and rapid manner
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to supervise personnel
• Effective communication and interpersonal skills

Experience:

• 3 years accounts payable experience at a high level of responsibility

Major Responsibilities and Duties:

Accounting

• Oversee the daily operation of the accounts payable department.
• Maintain accurate records of accounts owed and monitor account balances on an ongoing basis.
• Implement procedures to ensure timely and accurate processing of all accounts payable.
• Review and authorize payment of invoices. Detect and resolve problems with incorrect orders, invoices, and shipments as needed.
• Review department payables for accuracy including travel reports.

Other

• Assign work to the accounts payable staff and oversee completion
• Work with administrators, principals, directors, and staff regarding accounts payable issues.
• Compile, maintain, and file all reports, records, and other documents required, including auditable records.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

• Monitor the work and issue work assignments to accounts payable specialist(s).

Mental Demands/Physical Demands/Environmental Factors:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress

 

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.